Expense Management
Intelligent expense capture, policy enforcement, and reimbursement — eliminating manual receipt chasing and policy violations.
How it works
Theorem's expense engine captures receipts from photos, emails, or card transactions — extracting merchant, amount, category, and tax data automatically. Receipts match to card transactions in real time, eliminating end-of-month scrambles and missing documentation.
Granular spend policies enforce limits by department, role, category, or project before expenses are even submitted. Out-of-policy items are flagged with clear explanations, and approved expenses flow directly to payroll or direct deposit within 24 hours.
Performance
Three pillars
Expenses without the hassle.
A seamless experience for employees and complete control for finance teams.
Smart Receipt Capture
Snap a photo or forward an email — Theorem extracts merchant, amount, category, and tax automatically. Receipts are matched to card transactions in real time, eliminating end-of-month scrambles.
Policy Enforcement Engine
Define granular spend policies by department, role, category, or project. Out-of-policy expenses are flagged before submission with clear explanations, reducing violations by 95%.
Automated Reimbursement
Approved expenses flow directly to payroll or direct deposit within 24 hours. Employees see real-time status updates, and finance teams get automated GL coding and reporting.
Agents in action
Your always-on expense team.
Agents that handle the full expense cycle — from receipt capture to reimbursement — with complete auditability.
Agents process every expense
A single receipt triggers capture, policy check, and reimbursement agents that work in sequence and resolve autonomously.
Smarter with every receipt
Every categorization, policy decision, and approval feeds back into the model. Your expense processing gets more accurate with every submission.
Learn merchant patterns, receipt formats, and category mappings from your historical expense data.
Fine-tune policy rules, approval thresholds, and GL coding preferences for your organization.
Agents capture receipts, enforce policies, and process reimbursements with full audit trails.
Fewer policy violations and manual reviews each cycle as the system learns from every decision.
Eliminate expense reports.
See how Theorem automates the entire expense lifecycle from capture to reimbursement.